Church of the
Annunciation

                                                Church of the Annunciation

BUILDINGS AND GROUNDS COMMITTEE

                                                        MINUTES December 16, 2025                                                                                                                                     

                In Attendance: 

                Dawn Cahill                   Janet Faulhaber                                          

                  Larry Komendat            John Neidhart 

The meeting convened at 10 AM in the meeting room in the Parish Office and began with a  prayer.

              Minutes from the November 12, 2025 meeting were accepted.

           Old Business:  

1. Quotes were secured to replace the concrete pad and steps behind the rectory. Lakeside

    Concrete was the low bidder for the contract at $4,838.00. The job is currently on hold.

           2. Replacement of the original pneumatic controls of the heating/air conditioning system in the

               church is complete. Trane has programmed, tested and calibrated the new equipment.

3. The St. Joseph Workers have completed building a replacement shed for the collection of bottles and cans by the Boy Scouts.

           New Business:

1. The church boiler is original equipment from 1969 and will require yearly maintenance prior to the heating season to insure its dependability.
2. Wide area Network for the whole campus. Derek ? 716-202-8504 quoted the project and the quote has been accepted. The project is being funded by anonymous donations from parishioners. The pavilion is not included in the wide area network. 
3. Homer Wilde from our Safety Committee is in contact with Professor Jun Zhuang of the UB School Engineering. We hope to schedule a visit from Jun to our campus to review our Bldgs. & Grounds with regards to security. We will review the spacing of the boulders at the front entrance to the church. They are currently spaced 8’ apart.
4. As parishioners have begun using our NW corner lot it has been suggested to install split rail fencing at the corner to protect from a fall into the culvert ditch. This would include removal of sod 6’ wide from the lot to the corner and placement of road millings. This could be done by the St. Joseph Workers. As the lot is not accessible through the winter months we will address in the Spring. An alternative to the split rail fence is requesting additional culvert pipe at the corner to allow for a wider walkway. We will contact Erie County to determine a cost for adding pipe.
5. Repair of cracks to the main church lot. Work ongoing as weather permits.
6. Our security cameras currently have 24 hour recording capacity.  The campus is not occupied for 48hrs. at times so we suggest upgrading recording capability to 48 or 72 hrs. 
7. A request for a removable railing in front of the alter has been made. There is not a way of making a railing secure in this location unless it is permanent.
8. Sam Albert repaired the dishwasher in Selbert Hall. It is suggested to run the unit once a week to keep it from seizing up.
9. We are monitoring the heating lines in the main church. MJ Mechanical was called in to bleed the air out of the lines.
10. One of the parking lot lights in the Parish Office lot fell onto the lot. An inspection revealed the base of all 3 poles has rusted out. We received a quote of $10,550.00 from HDE Electric to replace the poles. The quote has been accepted and we are awaiting scheduling of the instillation. 

              Future Improvements to the Pavilion & Storage Building:

1. Clean-up around backstop from “The Natural” movie. A plaque designating site to be installed. 

              Future Projects:

1. Replacement of the blacktop parking lot at the Southwest corner lot at the Amigone Funeral 

     parlor. Catch basin to drain the lot to Clinton St. will be included. Engineer Tim Lavocat has

     been hired to prepare a drawing for bid purposes and for the New York State permit to drain

     the parking lot to the Clinton St. storm drain. This project is currently on hold. Cold patch was     

     applied by the Joseph Workers. We also suggest having the snow plow contractor keep the

     2024. parking lot clear at the crosswalk by the signal light. 

             2.  Rectory roof- in the next 5 years.

  3.  Replacement of the school boiler control panel. A recent repair to the control panel was 

 done by MJ Mechanical. They advised us that parts are no longer available for the Johnson

 Control panel. We will request a quote for replacement using Trane equipment.

   4.  We have begun siding Langley Hall. The South side was completed October 23, 2025 with the 

        intention of completing one side a year.

            Meeting adjourned at 11 AM

            Next meeting:

            Tuesday, January 13, 2026 at 9 AM in the meeting room in the Selbert Hall meeting room.